Brazos Valley Career Center

Available Position:

Director of Finance

Department:

Business Office

Reports to:

Chief Financial Officer

FLSA Classification:

Exempt (Salary)

Full/Part-time:

Full-time (12 months)

Date Posted:

January 2025

Start Date:

Immediately

About The Hockaday School:

The Hockaday School is an independent, college preparatory school for girls of strong potential and diverse backgrounds who may be expected to assume positions of responsibility and leadership in a rapidly changing world. With an enrollment of more than 1,100 students, The Hockaday School is the nation’s largest prekindergarten through grade 12 independent girls’ school. Ranked among the country’s finest college preparatory schools, it was founded over a century ago and continues today to build on its original Four Cornerstones: Character, Courtesy, Scholarship, and Athletics.

Hockaday’s faculty and staff are recognized as experienced leaders in their field and students in every grade benefit from outstanding faculty and access to unmatched resources.  Families who choose Hockaday care deeply about providing their daughters with a comprehensive and rigorous education, both inside and outside the classroom. Hockaday’s student body reflects the diversity that is deeply valued by the School.

Position Description:

The Hockaday School seeks a full time Director of Finance to manage and lead the Business Office functions, liaise with multiple Board Committees, and assist the Chief Financial Officer with data analysis and special projects related to accounting, finance and other operational matters. The Director of Finance is the supervisor of the Business Office.

Essential Functions:

·         Provide expertise and solutions in the areas of finance, accounting, tax, risk management, insurance, contracts, endowments, and investments

·         Partner with the Chief Financial Officer to prepare committee meeting materials, communications, and ongoing deliberations with committee chairs to meet committee goals (Investment, Audit & Ethics, Finance & Administration, Employee Benefits)

·         Supervise, lead, and develop the Business Office 

·         Prepare all internal financial statements, reports, and reconciliations including researching and resolving issues 

·         Review and prepare monthly and quarterly reconciliations as well as manage the timelines of monthly closes with the Business Office

·         Partner with the Chief Financial Officer to prepare and analyze the annual budget and multi-year financial projections, investigate budget variances, and work with internal constituents to support strategic and sustainable programs  

·         Implement and monitor payment authority practices and maintain cash controls

·         Monitor and manage all endowment and investment reporting with third-party investment consultant

·         Provide analysis and projections for the short and long-term operating and capital expenditure budgets

·         Oversee, review, and prepare required documentation for the audits of the School’s financial statements and 403(b) retirement plan and all related tax and regulatory filings (e.g., IRS Forms 990, 990-T, 926, 5500, etc.)

·         Prepare and submit annual surveys with several types of financial and operational information for organizations such as NAIS, ISAS, NBOA, INDEX, S&P, Commonfund, and Cambridge Associates

·         Collaborate with the Development and External Affairs office to determine appropriate classification, recording, and treatment of charitable gifts

·         Manage the school’s insurance coverage, policy renewals, and claims, including property, casualty, liability, etc.

·         Develop and present various employee training initiatives related to finance and business office operations

·         Review, update, edit, and solicit management input on policies and procedures detailed in the Faculty and Staff Handbook, and Record Retention policy, ensuring compliance with employment law and consistency with best practices

·         Other duties as assigned

Qualifications/Experience:

·         Must have a bachelor’s degree in accounting, master’s degree preferred

·         Must be a Certified Professional Accountant (CPA) or the education and experience qualifications to obtain these certifications within a year

·         At least five years of experience in public accounting with an emphasis in not-for-profits and/or at least five years of experience as a manager at a not-for-profit. Prior experience at an independent school is preferred.

·         Advanced understanding of US Generally Accepted Accounting Principles (GAAP)

·         Advanced understanding and ability to use computers and technology including Microsoft Windows and Office products, basic office equipment, and prior experience working with ERP systems (e.g. Senior Systems, Blackbaud) and HRIS systems (e.g. ExponentHR, Paycom, ADP)

·         Well-developed interpersonal, written, and verbal communication skills, including the ability to communicate effectively with all constituents in a school environment, including students, co-workers, parents, alumnae, volunteers, trustees, and the public

·         Problem-solving and analytical skills, adaptability, honesty, self-reliance, teamwork, dependability, flexibility, willingness to listen and learn, work ethic, determination, persistence, loyalty, and congeniality are essential

·         Well-developed and demonstrated skills in public speaking and conflict resolution are preferred

·         Must have the ability to work in a school environment through satisfactory completion of all legally required and School-required background and screening checks and verifications, including criminal and sex offender background checks.

Training:

·         Participate in all requisite School trainings prior to the start of the school, and throughout the School year. 

·         Attend required staff development and training sessions throughout the year

·         Attend periodic in-service meetings

·         Acknowledge receipt of the current Employee Handbook and are responsible for reviewing the contents and abiding by rules, policies and procedures stated in the Handbook or otherwise by the School

·         Abide by Hockaday’s Code of Ethics and Conduct

·         Commit to the ideals expressed in Hockaday’s Tenets of Staff Excellence

Physical Requirements and Work Environment:

·         Regularly works in standard office conditions and climate

·         Regularly uses close and distance vision; works at a computer screen for extended periods of time

·         Occasionally required to move around the office; works at a desk for extended periods of time

·         Ability to occasionally move items weighing up to 30 lbs. across the office or campus

·         Regularly works in a stressful environment, effectively dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts; stamina to maintain attention to detail despite interruptions

·         Ability to periodically (and seasonally) work flexible hours to meet deadlines

·         Ability to maintain appropriate boundaries with students, fellow staff and community members

Limitations and Disclaimer:

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.  This job description reflects administration’s assignment of essential functions; and nothing in this herein restricts administration’s right to assign or reassign duties and responsibilities to this job at any time.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Requirements are representative of minimum levels of knowledge, skills and/or abilities.  To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.  Continued employment remains on an “at-will” basis.

Application Requirements:

Qualified candidates should complete an online application for employment under How To Apply at https://www.hockaday.org/about/employment and attach a cover letter and résumé. You will receive an email confirming receipt of your application and additional details to complete the application process. Contact recruitment@hockaday.org with any questions.

The Hockaday School is an equal opportunity employer. It is our policy not to discriminate, and to comply with all applicable state and federal laws prohibiting discrimination in employment based on race, color, sex, sexual orientation, creed, religion, national origin, ethnicity, age, disability, veteran status, or other applicable protected classification.